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SAP Business One features and deployment options - in the cloud or on-premise

Whether CRM, sales, purchasing, finance, human resources, warehouse management, production, project management or service - control your entire company with SAP Business One and benefit from a wide range of functions. The SAP solution for small and medium-sized businesses simplifies your processes and you make the right decisions faster.


SAP Business One is the right ERP system if you ...

  • want to use your ERP software in the cloud or on-premise
  • want to benefit from standardized and automated business processes
  • want more transparency and clear insight into your business
  • want to make the right decisions faster with the help of real-time data
  • want to maintain an overview of all business areas with a single software
  • want to benefit from cost-effective corporate management
  • want to reduce sources of error
  • want a quick and easy implementation

SAP Business One functions at a glance

Finances fully under control

SAP Business One offers you all the functions you need to simplify your financial management. Automatically manage postings, calculate taxes, and perform transactions in a wide range of currencies. All banking transactions can be handled with the application:

You process account statements and payments, reconcile accounts, manage cash flow and keep an eye on budgets. In addition, in SAP Business One you can compare the actual situation with the target situation in the blink of an eye and immediately determine how your company is doing. Your financial processes are linked seamlessly and in real time with other business processes, such as purchasing and sales. The result: faster transactions and more transparency about cash flow.

  • Accounting
    Automate all core accounting processes, such as the accounting journal and receivables and payables.
  • Controlling
    You reliably manage your cash flow, keep an eye on fixed assets, control budgets and monitor project costs.
  • Property, plant and equipment
    Easily manage your fixed assets digitally without having to re-enter data over and over again.
  • Banking
    In no time at all, you'll be reconciling accounts, processing statements, and posting various payment methods - such as wire transfers, cash payments, and credit cards.
  • SAP Business One DATEV interface
    With the integrated DATEV FI interface, you can create financial data and transfer it from SAP Business One to the DATEV system or also make it available to your tax advisor in DATEV format.
  • Financial reports & financial analyses
    Create standardized or customized reports that incorporate real-time business planning and audit data.

>> Video Financial Management with SAP Business One

Prospects become enthusiastic customers

Winning new customers is critical to success. But it is equally important to fully exploit the potential of existing customer relationships. With SAP One, you can manage the entire sales process and every customer contact quickly and easily in a complete ERP solution - from the first conversation to the commitment to service and support in aftersales.

  • Sales Management & Opportunity Management
    With SAP Business One functionality, you can seamlessly track business opportunities and customer activities - from initial contact to contract closure.
  • Marketing campaigns 
    Create, control and analyze individual marketing activities or complete campaigns.
  • Customer Management
    You store all important customer data in a central location and then conveniently synchronize it with your contacts from Microsoft Outlook.
  • Service Management
    Manage warranty and service contracts more efficiently than ever before. And you can also help your customers more quickly on the phone.
  • Reports and analyses
    Create detailed reports using time-saving templates for all sales issues, such as sales forecasts and pipeline projections.
  • Mobile distribution
    With the SAP Business One Mobile App, your sales team can access all important data on the go.

>> Video sales und customer management with SAP Business One

Optimize procurement, increase margins

Every company needs a clearly defined purchasing process. This helps to increase efficiency in procurement. SAP Business One, also called SAP One, supports you in every step of this order-to-pay process. You record documents, invoices, returns and payments. Integrated reporting of the ERP complete solution enables you to compare suppliers and prices more easily - so you can negotiate better terms and uncover new opportunities for cost savings.

  • Procurement
    Thanks to extensive SAP Business One functions, you create supplier inquiries, purchase orders and goods receipts. Documents can be linked and tracked for auditing. You also keep a handle on returns, additional expenses and different currencies.
  • Master data management
    Thanks to a user-friendly interface, you manage even extensive data smoothly and easily. Account balances and purchasing analyses are available, as is detailed order information with price lists and tax data.
  • Integration of warehouse and accounting
    In SAP Business One, reconcile goods receipt confirmations with your inventory levels in real time.
  • Liabilities
    Process vendor invoices, cancellations, and credit memos and link them to the associated purchase order. You plan material requirements and schedule your purchases precisely.
  • Simple, always up-to-date reporting
    Create reports based on real-time data and visualize them in a wide variety of templates and dashboards.

>> Video purchasing and warehouse with SAP Business One

Manage inventories and availabilities in real time

SAP Business One, also called SAP One, provides you with reliable information on inbound and outbound deliveries, inventory, and item locations at all times. You can view your inventory values using standard cost, moving average, FIFO, and other methods. Extensive SAP Business One functionality lets you check your inventory and item availability in real time, as well as manage standard and special prices. Volume discounts, cash discounts and customer-specific discounts can also be taken into account - and the effects of these can be tracked.

  • Warehouse management and inventory management
    You can manage your inventories clearly in the integrated SAP enterprise resource planning, maintain the master data and mark out multiple units of measurement and prices.
  • Storage bin management
    For example, you can use a barcode scanner to manage inventories across several warehouses. Each warehouse can be divided into zones and assignment rules can be defined. With the help of the SAP Business One add-on SIGMA Mobile Warehouse Management SAP B1, warehouse movements and pick times can be optimized.
  • Incoming goods inspection and outgoing goods inspection
    You log every entry and exit as well as all bins and movements. Consignment, direct delivery and other delivery types are supported, as are inventories.
  • Production planning and material requirements planning
    If you decide to use SAP Business One for paperless manufacturing, you can create multiple BOMs, release production orders ( manually or automatically ), and manage BOM prices system-wide.
  • Efficient reporting
    Create reports with up-to-date data and present them in various formats and dashboards.


With the Service module, SAP Business One offers you the possibility to manage items, services or your own machine and vehicle fleet. Among other things, you can perform actions such as service contracts, service calls and complaints and store manufacturer and serial numbers in device cards for tracking purposes.

  • Equipment master data
    Store information such as business partner, serial number, item number centrally in a device card and keep track of service contracts, service calls, and much more.
  • Service contract
    Create an individual service contract for each of your customers and keep track of all corresponding services and agreements.
  • Service call
    Document your service requests in a service call and create an invoice directly in SAP Business One if required.
  • Solution database
    With the help of the solution database, your service team can retrieve successfully processed service cases at any time and find a solution directly for recurring service requests.
  • Service report
    A variety of different reports show you, for example, the service level of your service calls, service staff and response/processing times.
  • SAP Business One service app
    With the mobile app, service staff can attend to your customers directly on site, increasing productivity and customer satisfaction.

Keep track of all information, costs and budgets for your project centrally and via real-time data. Store and link sub-projects, issues, resources, activities, invoices, working hours, attachments and much more. Keep an eye on the complete project progress for internal and external projects at any time - from planning to implementation.

  • Steps
    For more complex projects, you have the possibility to define any number of subprojects and stages and link them to tasks, open issues, attachments and resources.
  • Project reports
    A variety of different reports shows you e.g. overviews of stage analysis, open problems, resources, time sheets, project progress and much more.
  • Project Summary
    Display budgets, costs, profit rate and many other key figures in the summary and evaluate your project according to economic aspects.

Clear insights into your business

SAP Business One impresses with its extensive functions, because in addition to powerful analysis tools, the complete ERP solution also comes with reporting tools. This allows you to merge data from multiple sources and quickly create reliable reports based on company-wide data. Thanks to integration with Microsoft Office, you can choose from numerous report formats and enable controlled access to individual pieces of information. You access preconfigured dashboards and reports, as well as Office tools that help you make informed decisions. Customize forms and queries to suit your needs - without technical training.

  • Reports
    Access company data from a wide variety of sources. Create new reports and customize existing ones with numerous layouts to suit your needs. IT effort is minimal.
  • Interactive analyses
    Create reports using the standard functions of MS Excel and view your medium-sized enterprise ( SME ) from completely new perspectives.
  • Intuitive tools
    You link objects by drag & drop, dive from overview information down to detailed data, find any content quickly and are automatically informed about changes.
  • Preconfigured key figures
    In your analyses, you simply integrate company key figures, such as the average deviation in delivery time or the results of the five most successful employees.
  • Advanced reports
    When you integrate SAP Analytics Cloud software with SAP Business One, you can make your reports even more descriptive with powerful visualizations.

Make informed decisions faster

With SAP Business One, your employees are able to make informed decisions faster. To do this, the solution brings together all the important information from sales, customer management, operations, and finance - and makes it available across the company.

Your data is no longer spread across several tables, but stored centrally in a fully integrated ERP system. Duplicate data entry is eliminated, costs and error rates are reduced. This allows you and your colleagues to focus on the most important tasks again. By using this business management software for small and medium-sized enterprises, you will know at any time exactly how your company is doing and that your data is really reliable.

  • SAP Crystal Reports for    SAP Business One
    Working together with the fully integrated SAP Crystal Reports software for SAP Business One, you can create dashboards and reports that provide insights into every business area of your company. The intuitive, interactive drill-down feature helps you identify answers to pressing questions. Employees can respond more quickly to customer requests, and managers can keep track of revenue, costs, and cash flow. In this way, business performance can be reliably evaluated and countermeasures can be taken immediately in the event of an incident.
  • SAP HANA for SAP Business One
    Access information even faster with SAP HANA for SAP Business One. Included are powerful real-time analytics capabilities that enable any SAP Business One user to instantly find the data they need. Standardized or ad hoc reports are created quickly and easily.

>> Video analytics and reporting with SAP Business One

Access from any location

SAP Business One, also called SAP One, offers all employees the possibility to access your ERP system easily and smoothly with mobile devices. There are two smart applications for this purpose:

The SAP Business One app for Android or Apple iOS is able to connect to your ERP system anytime, anywhere. Managers, executives, and sales and service staff can stay informed about business transactions, view reports, manage contacts, and perform sales and service activities.

With the SAP Business One Sales App, you can carry out sales activities effectively at any time and any place. Sales employees can use this app to gain easy access to the complete ERP solution SAP Business One and use all relevant company data and processes for efficient and successful customer and sales management.

More information can be found in the solution overview:

Excellent prospects for your company - with the extensive SAP Business One functions

With the SAP Business One application, also known as SAP One, you can cost-effectively manage your entire business - from accounting and finance to purchasing, inventory management, sales, and customer relationship management, as well as project management, production, warehouse management, and human resources.

Your business processes become simpler, insights into your business clearer - and you can make the right decisions faster. Because you have up-to-date information at your disposal at all times: the basis for sustainable growth.

Video: Insight into SAP Business One in 75 seconds

SAP Business One - Designed for the needs of your business

The integrated ERP complete solution SAP Business One, also called SAP One, gives you transparent insights into your entire company. This gives you control over every step of your work. You can access all important business data at any time - company-wide. Every important area of your business can be controlled centrally. Classic accounting software or spreadsheets have long since reached their limits.

Every medium-sized enterprise ( SME ) is different. SAP Business One therefore adapts flexibly to your needs. No matter whether you implement the ERP system on your premises or use it via the cloud: You can access your data anywhere around the clock and from any mobile device. As a platform, SAP Business One supports both SAP HANA ® and Microsoft SQL.

SAP Business One hardware or cloud - you decide which variant you want to use.

License prices

SAP Business One Professional User: 2 700 Euro

SAP Business One Limited User (Financial, Logistik, CRM):  1 400 Euro

Status: March 2023

Find out in a free initial consultation why more than 70,000 companies already rely on SAP Business One and make an appointment directly.

You need an individual offer?  Make your price request here.


You need an individual offer?

Purchase or rent? Hardware or cloud?

You can implement SAP Business One "classically" as a client-server application in your company on your own hardware. Alternatively, you can also use the solution in the cloud on the basis of a monthly provisioning fee (rental). While the startup scene has long been known for its preferred use of cloud solutions, the strategic shift is now also being felt by "seasoned" mid-market companies. For more information, go to our magazine article "Hardware vs. Cloud" here.

Do you already know which variant you prefer? If not, we will be happy to advise you on this.

Want more boost for your SAP Business One?

Get the maximum performance out of your SAP Business One. With our Performance Boosters - SAP Business One AddOns for Production, Warehouse and Logistics, you can make your processes as transparent and simple as possible.







FAQ - the most frequently asked questions about SAP Business One

SAP Business One is an ERP (Enterprise Resource Planning) solution adapted to the needs of small and medium-sized enterprises. The ERP system has all the modules necessary to map the core processes of a company: Finance, Sales, Purchasing & Warehouse, Production, Reports & Analytics, Service, Project Management. It can be used both on-premise and in the cloud and accessed via an app.

SAP Business One is suitable for small and medium-sized enterprises. The ERP solution is also suitable for start-ups and subsidiaries of large companies.

  • With SAP Business One, you link your business areas and optimize your processes at the same time.
  • Real-time data helps you make informed decisions and respond quickly to change.
  • Implementation is fast and cost-effective.
  • SAP Business One can be extended and adapted to your needs by means of various add-ons. This way, the software grows with your company.

The costs for SAP Business One are individual and depend on various factors, such as your existing IT infrastructure, required add-ons, the number of users and license costs.

  • Cost for a Professional User license: 2,700 €
  • Cost for a limited user license: 1,400 €

An on-premise solution requires the purchase of licenses. In this case, the software is installed on-site on your company's IT infrastructure. When using the cloud solution, on the other hand, a monthly rental price is paid. The hosting model is a hybrid of on-premise and cloud. The required licenses are purchased and operated in the data center for a monthly fee.

Implementing SAP Business One in the cloud is fast and cost-effective. A cloud solution also gives you browser-based access regardless of location and time. Thanks to subscription licenses, there are no investment costs.

SAP Business One is industry-independent and can be tailored to the specific needs of any industry using add-ons.

Due to the existing maintenance contract between SIGMA and the customer, updates are available to you at any time free of charge. The average duration of an update is approx. 8 hours.  The usual functions, customizations and enhancements are available to you again as usual after the update.  As it is not possible to change the programmed core functions in SAP Business One, the system always remains updateable.

Benjamin Apfelstädt | Sales SAP Business One