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Digital time recording rethought - get off to an efficient start with SAP Business One!

Time recording SAP Business One
Product updates

Why it's worth switching to digital time recording now, especially for small and medium-sized companies.

Publication
Update

Digital time recording is becoming increasingly important for small and medium-sized companies - not only to comply with legal requirements such as the ECJ ruling from 2019, which requires systematic working time recording, but also to make internal processes more efficient. A modern time recording solution can make all the difference, especially in SMEs.

Traditional methods such as paper-based timesheets or Excel lists often lead to errors and tie up an unnecessary amount of administrative time. Digital systems can help here: they make recording easier, save time and ensure greater transparency - for both employees and management.

But how can digital time recording be meaningfully integrated into existing processes - and what specific advantages does a solution such as SAP Business One offer SMEs in particular?

Everything you need to know about digital time tracking with SAP Business One at a glance

  • Digital time tracking complies with legal requirements such as the 2019 ECJ ruling on systematic working time recording.
  • Traditional methods such as paper-based timesheets or Excel lists often lead to errors and tie up time in administration.
  • Digital systems facilitate recording, save time, and ensure greater transparency for employees and management.
  • The Federal Labor Court has confirmed the obligation to introduce a system for recording working hours.
  • Planned legislative changes stipulate that working hours must be recorded electronically and stored for two years in the future.
  • ChronoHub is a partner solution that closes the gap in SAP Business One for efficient time tracking.
  • The solution enables automatic postings, optimized payroll accounting, and support for remote work.

Why is digital time tracking useful for SMEs?

The requirements for time recording are increasing - both from an operational and legal perspective. A digital solution offers decisive advantages:

Icon Automation

Reduce administrative costs

Automatic recording saves time and minimizes errors caused by manual entries.

Icon Law

Ensuring legal certainty

Legal requirements for recording working time can be easily and reliably complied with.

Icon Time Recording

Record times flexibly

Whether via app, terminal or PC - employees can document their working times regardless of their location.

Diagram

Better overview and planning

Real-time data enables transparent working time control and facilitates personnel planning.

What legal requirements must companies observe?

The obligation to systematically record working hours was not only triggered by the ECJ ruling in 2019, but was also further substantiated by the case law of the Federal Labor Court (BAG). In a ruling from September 13, 2022, the BAG clarified that employers are obliged to introduce a system for recording working hours.

The planned amendment to the Working Hours Act also stipulates that working hours must be recorded electronically in future and stored for two years.

These developments have a direct impact on companies, as they must both ensure compliance with working time regulations and ensure that their systems enable audit-proof records. Solutions such as ChronoHub help to implement these requirements efficiently by recording and automatically processing working times directly in SAP Business One.

How can electronic time recording be integrated into SAP Business One with ChronoHub?

SAP Business One does not offer integrated time recording by default. Chronohub, a smart solution from our partner Coresystems, closes this gap. The solution integrates seamlessly into the ERP system and ensures efficient working time recording.

  • Automatic posting in SAP Business One - Recorded times are transferred directly into the system and are available for further processing.
  • Optimized payroll accounting - Working times can be easily transferred to payroll accounting, thus avoiding errors.
  • Detailed evaluations - Companies receive a precise overview of hours worked and project times.
  • Support for remote working - ChronoHub allows employees to track their time regardless of location - ideal for distributed teams or home office scenarios.

FAQ - frequently asked questions about digital time recording

Since the ECJ ruling in 2019, companies in Germany have had to ensure that working hours are systematically recorded. In 2022, the Federal Labor Court confirmed that employers are obliged to record all of their employees' working hours. Specific legal implementation in Germany is still pending, but companies should prepare for compliance at an early stage.

Digital time recording systems reduce administrative work, minimize errors, enable better planning and ensure audit-proof documentation of working times. They also offer flexibility, as employees can record their times regardless of their location.

No, SAP Business One does not have integrated time recording as standard. However, this function can easily be added with the help of add-ons such as ChronoHub.

With Chronohub, working times can be recorded flexibly via various devices, including

  • Smartphone or tablet - ideal for mobile working
  • Web browser - access directly on the PC
  • Time recording terminals - stationary terminals enable fast and reliable recording, e.g. via transponders. EasyTime, a solution from Krämer Anwendungssysteme, offers direct integration with ChronoHub and SAP Business One.

Why is it worth switching to digital time recording?

Der Umstieg auf eine digitale Zeiterfassung bringt zahlreiche Vorteile – von der Zeitersparnis bis hin zur besseren Einhaltung gesetzlicher Vorgaben. Mit ChronoHub steht eine leistungsfähige Lösung bereit, die SAP Business One ideal ergänzt.

Möchten Sie mehr erfahren? Lassen Sie sich unverbindlich beraten und erfahren Sie, wie Sie Ihre Zeiterfassung optimieren können.

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Jens Demut

Jens Demut

Managing Director SIGMA Software und Consulting GmbH

Jens Demut, graduate in business informatics (Dipl.Wirt.Inf.), has 19 years of professional experience in the SAP Business One area. He joined SIGMA Software & Consulting in 2007 as an SAP Business One Consultant and later took on the role of Managing Director.

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