E-invoicing with SAP Business One and cks.eINVOICE
E-invoices will become mandatory in the future: companies must be able to receive electronic invoices by January 1, 2025 at the latest. Companies are now faced with the challenge of modernizing their invoicing processes in order to remain legally compliant and at the same time benefit from the efficiency gains of e-invoices.
As an ERP solution for small and medium-sized companies, SAP Business One offers functions for e-invoice processing as standard. However, a specialized extension such as cks.eINVOICE can also play a decisive role. In our magazine article, we show you which solutions are best suited to meet the upcoming requirements.
Legal requirements for mandatory e-invoicing
In the course of the upcoming reforms through the Growth Opportunities Act and the introduction of mandatory e-invoicing in the B2B sector, it will be essential for companies to switch to electronic invoicing. Companies should therefore prepare for this change in good time and adapt their processes.
Find out more about the legal requirements for e-invoicing here.
SAP Business One: Functions for e-invoice processing
As an integrated ERP solution, SAP Business One offers basic functions for processing e-invoices. However, the new requirements for e-invoices bring with them additional necessary functions.
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cks.eINVOICE: Extension for SAP Business One
In this context, cks.eINVOICE offers a valuable extension for SAP Business One. This solution enables the comprehensive generation and processing of structured electronic invoices, credit notes, advance and down payment invoices in various standard formats.
With the add-on for SAP Business One, you can easily meet the format requirements of your invoice recipients. Invoices of €1,000 or more can already only be submitted to authorities and public institutions in the EU as e-invoices. The desired e-invoice format can also be stored for each business partner.
With cks.eINVOICE, you save the time that would otherwise be required to manually enter incoming invoices and credit notes. External documents in structured formats are also received and processed automatically. Your accounting department receives the completed SAP documents for checking and posting at the touch of a button. All incoming and outgoing e-invoices are archived in an audit-proof manner. Both XML and PDF files are stored digitally and can be accessed at any time via the SAP Business One interface.
Promotion: No annual fees until December 31, 2024 with cks.eINVOICE
The annual license fees will be completely waived for 2024. This applies to the monthly license and maintenance costs until 31.12.2024.
The one-off license costs are due as part of the license provision and are not part of the reduced fee arrangement.
Comparison SAP Business One vs. cks.eINVOICE
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Which e-billing solution is right for your company?
The introduction of e-invoicing is revolutionizing invoicing processes in companies and offers enormous potential for automation. This automation brings numerous benefits, including time and cost savings as well as a significant reduction in errors caused by manual input. In addition, legal requirements, such as compliance with the required invoice formats and audit-proof archiving, are automatically fulfilled by a corresponding extension.
The cks.eINVOICE extension for SAP Business One is ideal for companies that want to optimize their invoice processes and comply with legal requirements. This solution enables comprehensive automation of invoice processing and makes it easier to comply with the legal requirements for electronic invoicing that will be mandatory from 2025. It also ensures that documents are easy to find and can be archived in an audit-proof manner.
Switching to e-invoices can be time-consuming and resource-intensive, depending on the size of the company and its IT landscape. It is therefore advisable for companies to take suitable measures at an early stage in order to be able to react to the new requirements in good time and at the same time benefit from the efficiency advantages of automated invoice processes.
As an experienced partner, we will support you in this process with our expertise and assist you with successful implementation.
Jens Demut
Managing Director SIGMA Software und Consulting GmbH
Jens Demut, graduate in business informatics (Dipl.Wirt.Inf.), has 17 years of professional experience in the SAP Business One area. He joined SIGMA Software & Consulting in 2007 as an SAP Business One Consultant and later took on the role of Managing Director.
