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SAP Business One in the Cloud

Ideal ERP solution for medium-sized businesses

SAP offers the SAP Business One rental model in the cloud especially for medium-sized businesses. In contrast to the on-premise version, this means that you do not buy the licenses you need, but rent them during their useful life. Moreover, SAP Business One in the cloud does not run on your server, but in a secure data center. This means that no expensive hardware or experienced IT staff is required and a quick implementation can take place. Furthermore, there are no initial high licensing costs and ongoing IT maintenance costs are minimized.

 

What are the benefits of SAP Business One in the cloud for midsize companies?

  • Simple and cost-effective implementation
  • ERP solution available immediately
  • No investment costs for server hardware
  • Secure browser-based access from anywhere, anytime
  • Manage key business functions directly in the web browser
  • Access to the latest functionality without dependence on internal IT resources to maintain the solution
  • Flexible expansion of the range of functions
  • Uncomplicated updates at your preferred times

Access your data anytime and anywhere

With SAP Business One in the cloud, you get the same range of functions as with the on-premise variant. So you use the solution just as if it were installed on site. All business areas are linked and you have a full overview of your processes at all times - no matter where you are in the world. All you need is an Internet connection and an Internet-enabled end device. No specific technical requirements are necessary - all common end devices, operating systems and browsers are supported.

 

An ERP solution that grows with your needs

SAP Business One in the cloud is scalable and an expansion of the functional scope is possible at any time. Technical interfaces and add-ons can be easily integrated. Thus, the solution grows with your requirements and your needs are always optimally covered.

New functions are also immediately available to all users without time-consuming installations. Automatic updates ensure that you are always up to date and benefit from the latest functionalities. In this way, you achieve rapid value creation and react flexibly to changing market conditions.

Modules of the rental model at a glance

SAP Business One is a software that offers you all the functions you need for simple financial accounting. You'll be able to automate accounting entries, calculate taxes and carry out transactions in different currencies. The application also lets you manage all banking operations, such as bank statements and payments, reconcile accounts and keep an eye on cash flow and the budget. With SAP Business One, you can quickly and easily compare the actual situation with the target situation and seamlessly link financial processes with other business processes, such as purchasing and sales. This leads to faster transactions and more transparency about cash flow.

  • Procurement:
    SAP Business One's rich functionality lets you easily create vendor inquiries, purchase orders, and goods receipts. You can link the documents together and keep them for future review. You can also easily manage returns, additional expenses and transactions in different currencies.
  • Master data management
    SAP Business One's intuitive user interface allows you to manage even large amounts of data with ease. The software gives you access to various analyses, such as your account balances and purchasing activities. In addition, you have the possibility to retrieve detailed information about your orders, including price lists and tax data.
  • Integration of warehouse and accounting
    With SAP Business One, you can immediately reconcile goods receipt confirmations with your inventory levels.
  • Liabilities
    With SAP Business One, you can quickly and easily process vendor invoices, cancellations, and credit memos and link them to the associated purchase orders. This allows you to better plan material requirements and schedule your purchases accordingly.
  • Simple reporting
    With SAP Business One, you can generate reports based on current data that can be visualized in various templates and dashboards.

For any business, a clearly defined procurement process is essential to increase efficiency in procurement. SAP Business One, also known as SAP One, supports you in every step of the order-to-pay process by enabling you to capture documents, invoices, returns and payments. Thanks to the ERP complete solution's integrated reporting, you can compare suppliers and prices more easily and negotiate better terms to uncover new opportunities for cost savings.

  • Procurement:
    SAP Business One's rich functionality lets you easily create vendor inquiries, purchase orders, and goods receipts. You can link the documents together and keep them for future review. You can also easily manage returns, additional expenses and transactions in different currencies.
  • Master data management
    SAP Business One's intuitive user interface allows you to manage even large amounts of data with ease. The software gives you access to various analyses, such as your account balances and purchasing activities. In addition, you have the possibility to retrieve detailed information about your orders, including price lists and tax data.
  • Integration of warehouse and accounting
    With SAP Business One, you can immediately reconcile goods receipt confirmations with your inventory levels.
  • Liabilities
    With SAP Business One, you can quickly and easily process vendor invoices, cancellations, and credit memos and link them to the associated purchase orders. This allows you to better plan material requirements and schedule your purchases accordingly.
  • Simple reporting
    With SAP Business One, you can generate reports based on current data that can be visualized in various templates and dashboards.

SAP Business One helps your employees make faster, better-informed decisions. The software brings together key information from sales, customer management, business processes, and finance in a fully integrated ERP system that is available across the enterprise.

By storing your data centrally in SAP Business One, you eliminate the need to search for and manually integrate information in different tables. This reduces costs and error rates and allows you and your employees to focus on the essential tasks. Using this business management software for small and medium-sized businesses allows you to know exactly how your business is doing at all times and that your data is reliable.

  • Liabilities
    Thanks to the fully integrated SAP Crystal Reports software, you can create dashboards and reports in conjunction with SAP Business One that provide insights into every area of your business. The interactive drill-down analysis feature helps you quickly find answers to urgent questions. Your staff's ability to respond quickly to customer requests is enhanced, and managers can better monitor sales, costs, and cash flow. This gives you reliable information about your company's performance and allows you to quickly take countermeasures when needed.
  • Simple reporting
    Thanks to the integration of SAP HANA with SAP Business One, users have access to real-time data and powerful functions for analyses. The solution makes it possible to find information even faster and create ad hoc reports. As a result, users can access the data they need in the shortest possible time and make decisions based on real-time information.

  • Sales Management & Opportunity Management
    SAP Business One capabilities enable you to track your company's activities and opportunities with customers end-to-end. The solution enables seamless tracking of all interactions with a customer, from the first contact to the conclusion of a contract.
  • Marketing campaigns
    Write marketing activities or campaigns with SAP Business One and manage them in a central, user-friendly platform.
  • Customer management
    In SAP Business One, you can store and manage all relevant customer data in one central location. You can then easily and conveniently synchronize this data with your contacts from Microsoft Outlook to ensure that you are always up to date and that communication with your customers runs smoothly.
  • Service Management
    Thanks to SAP Business One functions, you can manage warranty and service contracts easily and quickly. You have a better overview of all existing contracts and can give your customers faster and more precise information on the phone.
  • Reports and analyses
    Use time-saving templates to create detailed reports on various sales issues, such as sales forecasts or pipeline projections.
  • Mobile distribution
    Thanks to the SAP Business One Mobile App, your sales staff can access important company data even when they are out of the office.

The Service module in SAP Business One allows you to effectively manage your items, services, machinery and fleet. With this module you can perform service actions such as service contracts, service calls and complaints. Furthermore, you can store important information in equipment cards, such as manufacturer and serial numbers, to facilitate tracking.

  • Equipment master data
    SAP Business One's Service module provides you with a centralized way to manage items, services and equipment, including machines and fleets. The device card allows you to store important information such as business partners, serial and item numbers in one place.
  • Service contract
    With SAP Business One, you can create a customized service contract for each of your customers, ensuring that you keep track of all agreed services and conditions.
  • Service call
    You can document and manage service requests in SAP Business One using service calls. When the service request is completed, you can create an invoice directly.
  • Solution database
    By using the solution database in SAP Business One, your service team can access service cases that have already been successfully processed at any time. This makes it easier to find a suitable solution directly for recurring service requests and to respond more quickly.
  • Service Report
    With the help of various reports, you can analyze different aspects of your service. For example, you can view the service level of your service calls, the performance of your service agents, and the response and handling times.
  • SAP Business One Service App
    The SAP Business One mobile app enables service employees to work directly at the customer site. This helps increase productivity and customer satisfaction.

SAP Business One, also known as SAP One, provides you with reliable information on incoming and outgoing deliveries, inventories and item locations at any time. You can view your inventory values using various methods such as standard cost, moving average or FIFO. With SAP Business One's extensive functionality, you can monitor your inventory and item availability in real time, as well as manage standard and special prices. You can also take into account volume discounts, cash discounts, and customer-specific discounts and track their effects.

  • Warehouse management and inventory management
    In SAP Business One you can efficiently manage your inventory while maintaining the associated master data. The integrated inventory management allows you to specify different units of measurement and prices for your goods.
  • Storage bin management
    Thanks to the warehouse management feature in SAP Business One, you can manage your inventory across multiple warehouses using a barcode scanner. You can divide each warehouse into zones and define allocation rules. By using the SIGMA Mobile Warehouse Management SAP B1 add-on, you can further optimize warehouse movements and the time it takes to pick items.
  • Incoming goods inspection and outgoing goods inspection
    You can log every goods receipt and goods issue and also manage storage bins and movements. It is possible to support different delivery types such as consignment or direct delivery and also to perform inventories.
  • Production planning and material requirements planning
    If you use SAP Business One for paperless manufacturing, you can use the software to create multiple BOMs and release production orders manually or automatically. You can also manage prices for BOMs system-wide.
  • Efficient reporting
    You can create reports with up-to-date data and present them in various formats and dashboards. This way you have a quick overview of your business data and can make important decisions based on the reports.

With SAP Business One you have the possibility to monitor all relevant information, costs and budgets related to your projects in real time. You can store and link sub-projects, resources, activities, invoices, working times and attachments. This gives you an overview of the progress of your projects at all times - from planning to implementation. This applies to both internal and external projects.

  • Steps
    For complex projects, it is possible to define multiple sub-projects and steps and link them to tasks, open issues, attachments and resources.
  • Project reports
    You have the possibility to choose from a wide range of reports that will provide you with detailed information about your project. For example, these reports can contain information about the analysis of each stage of the project, open issues, resources, timesheets, project progress and much more.
  • Project Summary
    In the summary of your project you get an overview of various key figures such as budgets, costs and profit rate. You can use this information to evaluate the project from an economic point of view.

For whom is SAP Business One in the cloud suitable?

SAP Business One in the cloud is particularly suitable for medium-sized and small companies, start-ups and subsidiaries of large companies. Since the cloud variant can be used from anywhere in the world, subsidiaries and parent companies are enabled to communicate and collaborate without any problems.

With SAP Business One in the cloud, subsidiaries are integrated into the parent company's business management structure while retaining their flexibility.

License prices

SAP Business One Professional User: 91 Euro / month

SAP Business One Limited User: 47 Euro / Monat

Status: May 2023

You have already purchased your SAP Business One licenses, installed them on your own server and you are facing an expensive hardware change?

Then you always have the option of moving to a data center with your SAP Business One licenses and operating your SAP Business One system via hosting. This way you benefit from a monthly, flexible rental model and secure access.

Benefit from the use of a private cloud

With us, you get your own private cloud environment. This means that the computing resources are used exclusively by a single company. The private cloud thus offers the best possible security and scalability from as few as 3 users.

Your advantages at a glance:

  • No setup costs
  • Operation in a certified data center
  • Own individual system (SQL or HANA)
  • 2 databases included by default (test and real system)
  • Daily backup of your databases
  • Arbitrary use of add-ons
  • Administrator access to the system
  • Compliance with European and German data protection regulations

FAQ - the most frequently asked questions about SAP Business One in the cloud

With an on-premise solution, licenses must be purchased and the software is installed directly on the company's IT infrastructure. When using the cloud solution, on the other hand, a monthly rental price is paid to use the software. You get the same range of functions as with the on-premise variant. The hosting model is a combination of on-premise and cloud. Here, the necessary licenses are purchased and the software is operated in an external data center for a monthly fee.

Implementing SAP Business One in the cloud is a fast and cost-effective option. With a cloud solution, you have the advantage of being able to access the system from any location and at any time via web-based access. In addition, you always have access to the latest features without depending on internal IT resources, keeping the system up to date. The subscription model also eliminates the usual investment costs.

You do not need any special technical requirements to use the cloud solution. The solution is compatible with all common end devices, operating systems and browsers. The most important prerequisite for smooth use is a sufficiently fast Internet connection. The required bandwidth depends on the number of simultaneously active users.

The various cloud solutions are stored on central servers. As a user, you gain access to the cloud solution via a data connection. The required data is retrieved via an interface with the servers.

With compliance to the strictest European and German data protection guidelines, your company data is safe in the Cloudiax data center, which is certified according to ISO/IEC 27001 2013 and meets the TIER 3 security standard for international data centers. The cyber security expertise of our partner as well as various update, security and backup measures ensure permanently protected access to your data.

Benjamin Apfelstädt | Sales SAP Business One