cks.SwissQR – Automatically process QR codes in SAP Business One
Automatically scan QR codes from documents or receipts and import payment and receipt data directly into SAP Business One. This reduces manual data entry and speeds up document-based processes.
QR codes contain valuable data—but are often not used
QR codes are found on many documents and receipts—such as invoices, payment information, or delivery notes. They contain structured data that can be used directly for further processing in SAP Business One.
In practice, however, this information is often not processed automatically.
QR codes already contain structured data
Relevant information is often already available in machine-readable format on invoices, payment details, or receipts.
Processing is still done manually
In many companies, amounts, references, or payment details are still entered manually.
This results in unnecessary effort
Repetitive tasks take time and increase the risk of data entry errors.
Automatically scan QR codes and process them in SAP Business One
With cks.SwissQR, you can automatically extract QR codes from documents and receipts and import the information they contain directly into SAP Business One.
When scanning a QR code, the solution recognizes, among other things:
- Payment Information
- Amounts
- Reference Numbers
- Business Partner Information
Here's how QR codes are automatically processed in SAP Business One
QR codes are recognized directly from documents such as invoices or payment receipts.
Data capture is performed, for example, via the document manager or as part of existing document processing workflows.
cks.SwissQR automatically reads the data contained in the QR code. This includes, among other things:
- Payment information
- Amount
- References
- Relevant master data
The information is provided in a structured format and does not need to be entered manually.
The retrieved information is automatically transferred to the corresponding fields in SAP Business One.
As a result, all relevant data is immediately available in the system and can be processed further without the need for additional data entry.
Based on the imported data, the relevant processes can be continued directly—for example, in accounting or in payment reconciliation.
Existing workflows remain intact and are supplemented by automatic data capture.
The Benefits of Automatic QR Code Processing
With cks.SwissQR, QR codes are processed directly in SAP Business One, and relevant data is automatically imported. This reduces manual steps and makes document-based processes more efficient.
![[Translate to English:] Weniger manuelle Dateneingaben](/fileadmin/SAP/datenverwaltung.svg "[Translate to English:] Icon Automatisierung")
Information from QR codes no longer needs to be entered manually. Data such as amounts or payment details are automatically imported and are immediately available in the system.
![[Translate to English:] Icon Prüfung](/fileadmin/SAP/icon_planbarkeit.svg "[Translate to English:] Prüfung"){kind=icon}
Repetitive tasks such as entering payment data are eliminated.
Employees can focus on reviewing and processing the data.
![[Translate to English:] Reduzierung Fehler](/fileadmin/SAP/icon_reduizierung_fehler.svg "[Translate to English:] Icon Reduzierung Fehler"){kind=icon}
Manual data entry errors are avoided because the data is imported directly from the QR code.
This ensures higher data quality in downstream processes.
![[Translate to English:] Zeitersparnis](/fileadmin/SAP/icon_zeitersparnis.svg "[Translate to English:] Icon Zeitersparnis"){kind=icon}
Since information is available immediately after it is read, processes can continue without delay. This speeds up accounting and payment reconciliation processes in particular.
![[Translate to English:] Icon Integrationen](/fileadmin/SAP/icon_zentrales_system.png "[Translate to English:] Integration in SAP B1"){kind=icon}
Processing takes place directly within the ERP system.
Existing processes remain in place and are supplemented by automatic data capture.
Frequently Asked Questions About QR Code Processing in SAP Business One
QR codes can be scanned directly from documents, such as invoices or payment receipts.
Data capture takes place as part of existing processes, such as through the document management system. The data contained in the QR codes is automatically recognized and processed.
cks.SwissQR reads structured data from the QR code, including:
- Payment information
- Amounts
- References
- Relevant master data
This information is transferred directly into the corresponding fields in SAP Business One.
Yes. The solution is fully integrated into SAP Business One.
Existing processes—such as those in accounting or payment reconciliation—remain in place and are supplemented by automatic data capture.
Automatic QR code scanning eliminates the need for manual data entry.
This saves time, reduces errors, and ensures that information is available in the system more quickly.
benjamin.apfelstaedt@sigmagmbh.de
