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cks.ADC – Automatic Document Capture for SAP Business One

Automate the capture of incoming invoices, delivery notes, and purchase orders directly in SAP Business One and reduce manual data entry in accounting.

  • Automatic capture of invoices and receipts
  • Reduction of manual data entry
  • Direct creation of SAP documents
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Efficiently Import Transaction Data into SAP Business One

Incoming invoices, delivery notes, and purchase orders contain a wealth of information required for further processing in SAP Business One—such as business partners, item lines, quantities, and prices.

To ensure this data is available in the ERP system, it must be reliably extracted from the documents.

In many companies, this step is still performed manually: the relevant information is transferred from PDF invoices or other documents into an SAP document.

This process places a significant burden on the accounting department, especially when dealing with a large volume of documents. In addition, the entered data must then be reviewed and corrected if necessary.

Automated Document Capture with cks.ADC

cks.ADC extends SAP Business One with automatic capture of external documents. Documents such as purchase invoices, delivery notes, customer orders, or payment notices are analyzed, and the information they contain is transferred directly into a pre-prepared SAP document.

As a result, all relevant data is available in SAP Business One within seconds and can be reviewed and processed there.

cks.ADC automatically extracts key information from documents, such as:

  • Business partners
  • Line items
  • Quantities
  • Prices
  • Payment terms
  • Additional costs such as freight or fees

The recognized data is automatically entered into the corresponding fields of an SAP document. Employees can then review the information in the SAP system and post the document or submit it for approval.

Detect deviations immediately

A key benefit is the automatic verification of documents.
cks.ADC can compare recognized data with existing information in SAP Business One—such as purchase orders or goods receipts.

Discrepancies are displayed directly in the SAP document and highlighted in color so that they can be quickly reviewed.

How automatic document capture works with cks.ADC

With cks.ADC, documents are automatically captured and processed directly in SAP Business One. The entire process—from document receipt to posting—is integrated into the Document Manager and the SAP interface.

1. Easily import documents

Invoices, delivery notes, and other external documents can be imported into the Document Manager in various ways. For example, documents can be added via a file selection dialog or imported directly from Microsoft Outlook.

In the Document Manager, all documents are organized according to their current processing status. This allows employees to keep track of which documents still need to be processed at all times.

2. Select document type and start data entry

The appropriate document type is selected for each document—for example, an incoming invoice, delivery note, customer order, or payment notice.

Automatic document capture then begins.
cks.ADC analyzes the document and identifies relevant information such as business partners, line items, quantities, and prices.

3. Create SAP document automatically

Based on the recognized data, cks.ADC automatically generates a pre-filled SAP document. The captured information is transferred directly into the corresponding fields in SAP Business One.

The new document can be opened directly from the Document Manager so that the captured data can be reviewed.

4. Check for discrepancies and post the document

cks.ADC can compare recognized information with existing data in SAP Business One—for example, with purchase orders or goods receipts.

Discrepancies are highlighted in color directly in the SAP document, allowing them to be quickly reviewed.

If all information is correct, the document can be posted or transferred to an approval process. The associated document is then archived in an audit-proof manner.

The Benefits of Automatic Document Entry in SAP Business One

[Translate to English:] Icon Automatisierung
Less manual data entry

Relevant information such as business partners, items, quantities, or prices is automatically recognized from documents and imported into SAP Business One. This significantly reduces the effort required to manually enter document data.

[Translate to English:] Icon Eingangsrechnung
Faster processing of incoming invoices

Documents are available as pre-formatted SAP documents within seconds. Employees can review the data directly and then post it or submit it for approval.

[Translate to English:] Icon Datenqualität
Higher data quality

Automatic data recognition reduces transcription errors that can occur during manual entry. At the same time, the recognized information is immediately reconciled with existing data in the ERP system.

[Translate to English:] Icon Transparenz
Transparent review processes

Discrepancies in orders, goods receipts, or master data are displayed directly in the SAP document. This allows potential discrepancies to be quickly identified and reviewed.

[Translate to English:] Icon Integration
Seamless integration with SAP Business One

All features are fully integrated into SAP Business One. Employees continue to work in their familiar environment and can access documents, receipts, and archived information directly within the ERP system.

Expandable with additional solutions from ck.solution

[Translate to English:] cks.DMS

cks.DMS – Document Management

With cks.DMS, documents are archived in an audit-compliant manner and directly linked to SAP documents or business partners. This ensures that all relevant documents are centrally available at all times.

[Translate to English:] cks.eINVOICE

cks.eINVOICE – Electronic Invoices

With cks.eINVOICE, you can generate and process structured electronic invoices. This enables companies to comply with legal requirements and exchange invoices automatically.

[Translate to English:] cks.RUN

cks.RUN – Automation and Integration

cks.RUN is expanding the platform with additional automation and integration features, such as automatic document intake and integration with other applications.

FAQ: Frequently Asked Questions About cks.ADC

Among other things, cks.ADC can automatically recognize and process incoming invoices, delivery notes, customer orders, and payment notices.

Yes. Even unstructured PDF invoices can be automatically analyzed, so that relevant data is imported directly into SAP Business One.

Yes. The recognized information can be reconciled with existing data in SAP Business One. Any discrepancies are displayed directly in the SAP document.

Contact person
Benjamin Apfelstädt
Benjamin ApfelstädtSales SAP Business One+49 371 2371-216Send a mail

benjamin.apfelstaedt@sigmagmbh.de

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