SIGMA Digital Signature – The legally compliant digital signature for SAP Business One
Manual signatures on paper are prone to errors, time-consuming and often lack sufficient legal validity. With the SIGMA Digital Signature for SAP Business One, you can eliminate these weaknesses and digitise your sales and logistics processes.
Thanks to seamless integration with SAP Business One, signatures are captured directly on mobile devices and synchronised without any disruption to the workflow. Regardless of where you are – whether at goods receipt, goods inspection or in the service department – every document is immediately saved in your system as a tamper-proof PDF, guaranteeing the highest level of security for every digital signature.
More than just an image: Biometric forensics for maximum evidential value
SIGMA Digital Signature offers a deeper level of security: in addition to the visual signature, the biometric characteristics of the signature are also recorded. Pressure, speed and the exact stroke pattern are stored directly within the PDF as encrypted biometric data.
An integrated forensic tool enables detailed analysis of this data. The display of graphs and the timeline of the strokes provides evidence that goes far beyond a conventional image. Furthermore, signing each document with a company certificate guarantees that the file is completely tamper-proof.
Here’s how simple digital signatures are to use in your SAP Business One
The process is designed to be intuitive and integrates seamlessly into your daily workflow:
- One-off setup: Each device is registered via a web interface. By scanning a QR code, the device is cryptographically linked to the server. Once named, the digital signature is immediately ready for use on that device.
- Signature request: Directly within SAP Business One, click on ‘Sign’ and select the device available online.
- Digital signature at the customer’s premises: The document opens on the tablet or smartphone. The customer sees all the GDPR notices and provides the digital signature directly on the screen using their finger or a stylus.
- Automatic completion: The digital signature is transmitted to the server within a few seconds. The signed PDF is immediately available in your SAP Business One.
The benefits of the SIGMA digital signature
Seamless SAP Business One integration
The direct integration with SAP Business One ensures seamless operations without any data disconnects. As no separate workflows are required, the solution can be fully integrated into your existing processes.
Efficient setup through cryptographic linking
Thanks to the one-time setup, configuration is a minimal effort. Each device is registered just once and, following a restart, automatically reconnects to the system via the secure cryptographic link.
Maximum security and GDPR compliance
The protection of sensitive data is a priority: all biometric data is stored using high-level encryption and can only be accessed with the appropriate key or password.
High flexibility and ease of customisation
The solution adapts to your requirements by allowing you to name devices individually, choose the language (DE/EN) or perform a simple reset if necessary.
Frequently Asked Questions about the SIGMA Digital Signature
Yes. Thanks to the combination of timestamps, server logging and biometric data capture, the SIGMA Digital Signature offers an extremely high level of evidential value.
All touchscreen devices, such as tablets, mobile phones and till computers, are compatible.
The solution has been designed to be fully GDPR-compliant. All biometric data is stored in encrypted form and is accessible only to authorised staff via a secure access system.
As the SIGMA Digital Signature is a specialised SIGMA solution, it is purchased and licensed separately. It acts as a powerful add-on that specifically enhances the existing functions of your SAP Business One.
Are you ready for the digital transformation of your processes?
We’d be happy to show you, in a face-to-face meeting, how the SIGMA Digital Signature complements your processes and how you can implement modern, paperless documentation using SAP Business One.
benjamin.apfelstaedt@sigmagmbh.de
