SAP Business One Glossary

All
0-9
A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P
Q
R
S
T
U
V
W
X
Y
Z

🔎︎

A dashboard is an overview page that presents important information in a compact and usually visual form so users can quickly understand the current situation. It brings together selected key figures, highlights trends and allows users to move into more detailed views when needed. KPI are often used for this purpose. At the same time, a dashboard also serves as an individual cockpit that each user can configure and personalise according to their role and information needs, so relevant information is available exactly where decisions are prepared and tasks are managed.

Data analysis is the systematic evaluation of data in order to identify patterns, relationships and trends. Its purpose is to support better decision-making based on facts and to detect irregularities at an early stage. The analysis may range from simple comparisons to more detailed investigations in which users move step by step from an overview to individual values, for example through a drill-down analysis. Results are often presented as KPIs (Key Performance Indicators) or saved as reusable evaluations in user-defined queries. A typical use case is the analysis of sales and inventory data to identify bottlenecks or excess stock.

Data archiving refers to the long-term, structured storage of data that is no longer needed for day-to-day operations but must remain available. It reduces the load on productive systems, improves performance and ensures that information can be retrieved unchanged when required. How long data must be retained often depends on the retention requirement. The technical implementation and storage rules are defined through archiving settings. A typical case is the archiving of completed documents so that they remain available for audits without slowing down daily work.

A data centre is a specially secured operating environment in which servers, storage and network components are run centrally to provide applications and business data reliably. It typically includes redundant power and cooling, fire protection, physical access controls and organisational measures for operations, maintenance and disaster recovery planning. Depending on the operating model, a data centre may be used internally, as colocation or in the Cloud, and it forms the basis for professional hosting, including controlled backup and recovery processes. A company runs its ERP system in a data centre so that users can work across locations and data remains available even during outages through secured recovery procedures.

Data exchange refers to the transfer of information between applications or systems so that data does not have to be entered manually more than once. The aim is for the same information to be available consistently in both systems and for processes to run without media discontinuity. In practical terms, data exchange can mean that master data or document data is transferred on a regular basis, for example via data import and data export. Technically, this is often handled through a defined interface, which specifies which data is transferred and in what format.

A database is a structured storage location in which information is organised and can be retrieved quickly when needed. It provides the foundation for keeping data consistent and for searching, updating, and analysing it in a targeted way. To prevent information from being lost due to technical faults or accidental deletion, data backup is carried out regularly. This often creates a backup, meaning a copy of the current data set that can be restored if required. A typical case is restoring a previous state after a system failure so that operations can continue with the most complete data possible.

DATEV interface

A DATEV interface is a technical connection that transfers financial data from SAP Business One into a DATEV-compatible format. It supports the exchange of relevant accounting information between financial accounting, tax advisers and connected systems without the need to enter data more than once manually. This makes data handovers more consistent, faster and easier to trace. In the SAP context, it forms part of the integration of external applications and can be provided through the SAP Business One DATEV interface , so that posting data is prepared correctly and efficiently for periodic export to a tax adviser or to DATEV.

Depreciation refers to the scheduled or unscheduled reduction in the value of an asset over its useful life. It reflects the fact that fixed assets such as machinery or vehicles lose value through use, technological progress, or the passage of time. In accounting, this loss in value is recognised in the appropriate period and affects a company’s profit. In SAP Business One, the calculation and posting are carried out as part of the depreciation run, based on the stored depreciation parameters in the asset master data. This ensures that assets are valued correctly and that financial reports can be prepared in a transparent and traceable way.

Digital Packing Table

The digital packing table is a software-supported workstation for shipping where packing, scanning, label printing and shipping information are brought together in one process. In SAP Business One, this solution is provided by SIGMA as an add-on to map the shipping process in a structured and traceable way. By connecting Item Master Data, barcode capture and document data, information is processed directly in the system and manual intermediate steps are reduced. This supports reliable checking before dispatch and improves transparency in warehouse processes. This allows staff at the packing stage to check directly whether the correct item has been scanned, packed correctly and assigned to the right shipping process.

Document flow describes the traceable sequence and linkage of documents within a business process, such as from a quotation to an invoice. It shows which documents build on one another, how data is transferred, and at which stage a transaction currently stands. This makes it easier to check relationships quickly and identify sources of error. In SAP Business One, document flow can be visualised via the relationship map and supports analysis in the document journal. It is particularly useful in the context of a sales order to trace follow-on documents clearly.

Document management (DMS)

Document management (DMS) refers to the structured capture, filing, assignment and provision of digital documents within a company. In SAP Business One, it helps link documents clearly to documents, business partners or transactions so that information can be found quickly and used in a traceable way. A DMS therefore supports transparency, reduces manual search effort and improves the secure retention of business-relevant records. For SAP Business One, a suitable page is available with CKS.DMS , which describes the integration of such a system, so that incoming invoices, contracts or delivery notes can be assigned directly to the correct transaction in day-to-day operations and processed further without media disruption.

Dunning governs how overdue invoices are handled. It defines dunning levels, deadlines and content, and records which reminder is sent to which customer and when. In SAP Business One, the Dunning Wizard identifies overdue open items, assigns them to the relevant dunning levels and creates reminder letters with a traceable status. A regular dunning run generates reminder letters for all customers whose payment deadline has expired.

SIGMA Software und Consulting GmbH

Am Erlenwald 13
D - 09128 Chemnitz
Germany

Follow us

We evolve digitalization

Whether start-up or midsize company - with SIGMA the project becomes a digital journey. SAP Business One is our basis and it's really great. with our mobile solutions for warehousing and production, the excitement rises. It gets even better when we combine it with our AutoID / RFID solutions.

We love SAP Business One

Why? It’s that simple - With SAP Business One, you can manage your entire business cost-efficiently - from accounting and finance, to purchasing, inventory management, sales, and customer relationship management, to project management, manufacturing, and human resources. Processes are simplified, insights into your business become clearer, and you are able to make the right decisions faster.

© 2026 SIGMA Software und Consulting GmbH |Manage cookie settings Sitemap SIGMA Software & Consulting Imprint & General Terms and Conditions Privacy Policy Glossary

This website uses cookies

We use absolutely necessary cookies in order to be able to continuously improve our website and provide necessary content. In addition, we use marketing cookies and tracking cookies to tailor the content of our website to your needs.

You can determine at any time - even later - which cookies you allow and which cookies you do not want. You can find further information in our privacy policy and in the imprint.

Essential cookies

These cookies are necessary for the operation of our website and cannot be deactivated.

Service	Cookies
Cookie Consent These cookies are used to manage your personal cookie settings.	cookie_consentcookie_essentialcookie_tracking
Login These cookies enable you to login to our editorial system.	fe_typo_userbe_typo_userbe_lastLoginProvider

Tracking Cookies

These cookies are used to evaluate the usage behaviour of the website contents. The information is used to improve the content.

Service	Cookies
Mouseflow We use Mouseflow to analyze mouse movements and actions on the website.	mf_XXXmf_user
Google Analytics This website uses functions of the web analysis service Google Analytics. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there.	_ga_ga_CONTAINER-ID_gid
LinkedIn Insight-Tag The LinkedIn Insight Tag measures the success of LinkedIn ad campaigns. The visits of LinkedIn members to our website are recorded and analyzed.

Hello, I'm the SIGMA Question Bot, and I'd be happy to answer your questions about SAP Business One.

I am the
SIGMA Question Bot.
I can help you at lightning speed.